Propose a session or event

SEB THEMED LECTURES: PROPOSE A TALK

 

Over the coming year, the SEB is introducing a new virtual lecturer series themed around significant dates or holidays in the calendar. The aim is to have short 30-minute talks (followed by audience Q&A) that have a broad interest and will be engaging for all members and interested parties, no matter their background or career level.

If you have would like to present or know someone who would please get in contact at   [email protected].

If you already have a good idea of the format for the talk, then please include the speakers name, title for the talk, and a short abstract or key take-away points, and available dates. If you have a more general idea for a talk, topic or would just like to know more, then we would also love to hear from you.

Please see a list of suggested themes below, but we will also welcome other theme suggestions.

Theme	Date	Link and suggestions
World wetlands day	2nd Feb	www.worldwetlandsday.org
International Day of Women and Girls in Science	11 Feb	www.un.org/en/observances/women-and-girls-in-science-day
Lunar New Year	12th Feb
Valentines Day	14th Feb
Pancake Day/Start of Lent	16th Feb	Food storage mechanisms or fasting responses
World Wildlife Day	3rd March	www.wildlifeday.org
World Book Day	4th March
International Women’s Day	8th March
Mothering Sunday (UK)	14th March	Maternal Instincts
St Patricks Day	17th March	Irish Fauna and Flora
Global Recycling Day	18th March
World Water Day	22nd March	www.worldwaterday.org
April Fools Day	1st April	Male Giant Australian Cuttlefish can fool rival males into thinking they are female to get closer to potential mates
Star Wars Day	4th May	Experimental Biology on the international space station.
World Migratory Birds Day	8th May	www.worldmigratorybirdday.org
International Day of Families	15th May
Biological Diversity Day	22nd May
Global Day of Parents	1st June
World Environment Day	5th June
World Oceans Day	8th June
World left-handed Day	13th August	Did you know most kangaroos are left-handed?
World Space Week	4th October
World Food Day	16th October	Experimental Biology and Agricultural Advances
Halloween	31st October
International Week of Science and Peace	8th November
World Soil Day	5th December	www.un.org/en/observances/world-soil-day
Mountain Day	11th December
Winter Solstice	21st December
Christmas	25th December	In 2020 we heard about Polar bears in a changing climate, and recovery options for woodland reindeer.

 

APPLICATION CRITERIA

• Applicants must be members of the SEB
• The scientific topic of the proposed event must be within SEB'S scientific remit.
• Maximum of £14000.00 can be applied per event 

APPLICATION  SECTIONS

SEB Members can submit proposals to organise a symposium event. A proposal can be submitted to the relevant SEB Section

• Animal
• Plant
• Cell
• Outreach Education and Diversity (OED) 

The sections are overseen by the relevant SEB Section Chairs/trustees. 

APPLICATION    DEADLINE:  1st  October  2024

Applications can be submitted each year on the following deadlines: 1st       October.     Proposals must be submitted by 1st    October      in the year prior to the event taking place. (i.e. proposals for 2025 should be submitted by 1st October 2024).

Applicants for symposium funding must be members of the SEB.  The  scientific topic of the proposed event must be within SEB’s scientific remit.

SEB Sections run a symposium every two years,  with the Animal Biology and OED sections running even years ( i.e 2026, 2028) and Plant and Cell Biology in the odd years ( 2025, 2027).

BENEFITS OF ORGANISING A  SYMPOSIUM

• SEB will manage the organisation of the event, including the following:-
  • Webpage creation including profiles of the organisers 
  • Managing  abstract submissions
  • Managing and setting up registrations
  • Advertising and promoting the event
  • Creating event markerting materials 
  • Creating a symposium programme and abstract book where applicable
  • Organising any printed materials for the event
  • Delegate liason 
  • Budget management
• Funding of up to £14.000 is available per symposium 

DECISIONS 

We aim to inform you of the outcome of your application within 1 month of the application deadline.

 

QUESTIONS AND QUERIES 

If you have any queries please contact us by email   [email protected].

 

NEXT STEPS 

• Click on the button below to download the symposium proposal form 

• Complete the form with your symposium proposal details 

• Email the completed form to   [email protected]

• Symposium proposal form

  TERMS AND CONDITIONS

  If your proposal is accepted, a number of Terms and Conditions apply.

  ORGANISING THE EVENT

  You will need to work collaboratively with the SEB in organising the event as follows:

•  You will be the scientific organiser of the event and therefore you will be responsible for organising the scientific programme

• The SEB will be responsible for organising the logistics of the event,  including managing  abstract submission, registrations, advertising and publicity, budget management.

• We have restrictions  on what the  funding can and can’t cover

• Funding expenditure will be managed by the SEB with input from the scientific event organiser

•  The event budget will be managed by the SEB

• The funds must be used effectively and economically and the expenses must be fundamental to the achievement of the aims and objectives of the event as laid out in the funding application.

• SEB funding must contribute directly to the costs of the event for which the funds were awarded.

    FUNDING EXPENDITURE

In order to regulate how SEB funds are spent in relation to events, the organiser(s) agree to abide by the funding expenditure regulations below:

ELIGIBLE EXPENSES

 

• Venue hire costs

• Catering costs

• Printing costs associated with marketing or publicity for the event

• Hire of poster boards

• Student/ Early Career Scientist travel grant awards

• Awards for best presentations (poster/talk)

The list is not exclusive and other expenses may be granted with prior approval from the SEB office.

Non Eligible Expenses

• Travel and subsistence costs (including meals and accommodation) of the organising committee and associated research personnel

• Passport and immigration fees

• The purchase of equipment or machinery

AFTER THE EVENT

• Within 2 months after the event takes place you will need to provide us with the following:

• • An event report of no more than 500 words, including pictures of the event, summarising the science presented at the event and any highlights.

  • Highlights of the report will be published on our website and could be published in the SEB Magazine

 

SEB Satellite Event :

Applicatnts for satellite events must be members of the SEB the scientific topic of the proposed event must provide an introduction to or a continuation of the science covered at the SEB annuanl conference to which it would be attached

Satellitte funding: A maximum of £6,500 can be applied for 

Application deadline:  Applications can be submitted each year on the following deadlines: 1 November proposals must be submitted by 1 November in the year prior to the event taking place. (i.e. proposals for 2024 should be submitted by 1 November 2023).

Frequencey: Satellitete events take place annaully for each section 

Decision:  We aim to inform you of the outcome of your application within 1 month of the application deadline.

1. Click on the button below to download the satellitte proposal form 
2. Complete the form with your proposed satellitte proposal details 
3. Email the completed form to [email protected] 

 

1. Click on the button below to download the symposium proposal form 
2. Complete the form with your proposed symposium proposal details 
3. Email the completed form to   [email protected]