Section funds - OED Section

4 Nov 2024 - 31 Mar 2025

Each section has funds available which members can apply for which can be used for:-

Applicants must be members of the SEB.
Unfortunately, funds cannot be used to support any SEB meetings or activities as these are already funded through different sources
A short report to be submitted to [email protected] within 4 months of receipt of the grant

We assess applications twice a year and the deadlines for applying are:

The date of the meeting: the date that the meeting is taking place, must occur at least 2 months after the application deadline (i.e. if you are applying for the 1 March deadline, the meeting must take place on or after the 1 May of that same year, and no sooner than 1 May).
Scientific topic: the SEB only funds meetings that are within the Society’s research remit (animal, plant, and cell biology and OED). This is restricted to the subject areas that are covered by the Society’s activities. Research directly related to medicine is precluded as this subject area is better funded than most biological disciplines.
Maximum funding: you can apply for up to £1,000 per in-person meeting and a maximum of £500 per virtual/ online meeting.

In order to regulate how SEB funds are spent in relation to meetings, the organiser(s) agree to abide by the funding expenditure regulations below:

The use of SEB Sponsorship funding must contribute directly to the costs of the meeting for which the funds were awarded
The funds must be used effectively and economically and the expenses must be fundamental to the achievement of the aims and objectives of the meeting as laid out in the funding application
The costs must be incurred between the application submission date and no more than 2 months after the completion of the approved meeting
After the meeting, the organiser(s) will need to provide a list of expenditures together with supporting receipts
Eligible and non-eligible expenses are detailed below

Venue hire costs
Catering costs
Costs associated with producing marketing or publicity materials for the meeting provided that the SEB logo is included on the printed design as sponsors of the event.
Hire of poster boards
Student/ Early Career Scientist travel grant awards
Offering subsidised registration fees for attendees from low and middle-income countries/PhD students/ Early Career scientists/ SEB members
Awards for best presentations (poster/talk)
IT-related costs (i.e. delivery platform, IT support for delivering the meeting) – applicable for virtual meetings
Purchasing or hiring of necessary equipment and resources for delivering the meeting (i.e. cost of hiring webinar equipment for virtual meetings)
Producing resources from meeting for wider use: i.e. video recordings, best practices, and learning materials

The list is not exclusive and other expenses may be granted with prior approval from the SEB office.

Registration, travel, and subsistence costs (including meals and accommodation) of the organising party and associated research personnel
Passport and immigration fees
The purchase of lab equipment or machinery

If awarded, you agree to acknowledge the SEB as sponsors of the meeting. This will be outlined further in the application form.

2 months after the meeting took place you will need to provide us with the following:

A meeting report of no more than one A4 page which we might be printed in the SEB Magazine.
A list of expenses showing how the funding was spent, together with receipts and relevant supporting documentation
Examples of publicity materials carrying the SEB logo